Call For Workshops (Closed)

The core of the Symposium consists of two 3-hour workshop sessions. These sessions provide an ideal platform for the diverse needs of the broad community that is jointly represented by the three organizing associations. The workshops may be highly focused on a small, specialized topic or may be more broadly oriented. Workshops should be of interest to one, two or all three of the organizing associations.

We invite researchers interested in organizing these workshops to submit proposals. Workshop organizers have the following responsibilities:

  • selecting and inviting speakers,
  • reviewing contributed workshop papers / posters and deciding about their acceptance,
  • fixing the workshop program and the detailed schedule of the workshop,
  • moderating the workshop session,
  • promoting the workshop in the relevant communities.

Workshop organizers take advantage of the fact that the AIRoV Symposium that takes care of the following services:

  • publicizing the calls for papers for all accepted workshops,
  • CMS for the submission and review process of workshop contributions,
  • publication of the detailed schedules of all workshops,
  • joint poster session,
  • online publication of workshop proceedings.

All workshops must be open to all attendees of the Symposium subject to the availability of space. A workshop cannot be held as a closed meeting and cannot impose any other restrictions on the attendees.

Goal of the AIRoV Workshops

The workshops of the AIRoV Symposium provide a cutting-edge venue for presenting current work, discussion of work in progress, and future directions. They seek to connect the local community, provide an opportunity to invite non-local researchers, and foster collaboration between different research groups. The workshops should specifically motivate young researchers to present and discuss their work and get to know the local community. Workshops jointly organized with industrial partners are welcome.

Workshop schedules should encourage lively debates and stimulate the production of new ideas and the discussion of controversial issues. Typically, this is fostered by planning short talks and leaving substantial flexibility for discussions as they arise. The workshops should be designed to attract a diverse audience from different locations and should aim for a good balance between invited speakers and contributions.

Format of the AIRoV Workshops

For each single-session workshop, approximately 3 hours of session contents are expected. For a double-session workshop a total of 6 hours of session content is expected, split between the two days of the symposium.

The structure of every workshop session is up to the organizers. However, it is strongly recommended to fix a detailed schedule indicating the sequence of oral presentations with title and abstracts, and to leave room for discussions and/or a panel discussion. It is up to the organizers whether they want to allow for short spotlight presentations of otherwise poster-only contributions.

All workshops must accept contributions from the community and allow one or both of the following formats:

  • Full Paper (8 pages, NeurIPS format), for original unpublished work
  • Extended Abstract (2–4 pages), for ongoing or partly published work

It is at the discretion of the workshop organizers how many contributions of each type they will accept, and which of the accepted contributions are presented orally during the workshop. Every accepted contribution should be presented as a poster during the joint poster session. Every accepted contribution that is not presented orally during the workshop (as a full presentation, not just spotlight) must be presented as a poster.

The organizing and reviewing team of every workshop should nominate one or in exceptional cases two contributed full papers for the AIRoV Best Paper Award, together with a short review explaining the novelty and relevance of that work and its significance for the broader research community. The Symposium Organizers will then select and award the three best papers among those and invite them for oral, plenary presentation.

Proposing an AIRoV workshop

A workshop proposal should specify the following elements:

  • team of 2–4 organizers from at least two different institutions,
  • title of the workshop and intended length (3h or 6h)
  • description of the workshop (½ to 1 page),
  • motivational text supporting the acceptance of the workshop,
  • additional confirmed reviewers, ideally from institutions other than the organizers’,
  • planned invited speakers or panelists.

For each member of the organizing team, the workshop application should include a short biography, up to 5 most relevant publications for the topic, and a link to the Google Scholar profile and/or a personal website. The organizing team should include at least one senior researcher (PhD). At least one of the organizers should be working in Austria or demonstrate strong ties to Austria. The team should include members of at least two different institutions, preferably from two different cities.

The motivational text should explain the importance of the topic for the local community and explain the intended target audience, i.e. from which other local or remote research groups the organizers expect contributions or participants. Note that the symposium program will only include the title, the description, and the names of the organizers. The reviewers will be mentioned as part of the AIRoV PC.

Acceptance decisions of workshop proposals are made based on a balance of the following criteria:

  • clarity of the topic;
  • relevance of the topic to the local community;
  • diversity and Inclusion, in all forms;
  • scientific qualification of the organizing team for the specific topic;
  • overall quality and soundness of the proposal.

Potential workshop topics include Machine Learning, Symbolic AI, Robotics, Computer Vision, Neuroscience, Learning Theory, Deep Learning, Reinforcement Learning, Generative Models, Large Language Models, Certification of AI, Ethics and Fairness of AI, Speech & Natural Language Processing, Emerging Applications of Machine Learning, and Societal & Environmental Impacts of Artificial Intelligence, as well as any other topic relevant to an appreciable fraction of the ASAI, GMAR and OAGM community.

Submission Instructions

Proposals should be submitted in PDF format via e-mail to by Thursday 2023-11-09; see also the Important Dates.